SMAA INDOOR TRACK COACHES
Hy-Tek Team Manager Q & A
1. How do I import meet events into Team Manager?
2. What is my school's long name, short name, and abbreviation?
3. How do I get the latest free maintenance update of Team Manager?
4. Where do I e-mail my meet seeds?
5. How do I enter my athletes into events for the first meet?
6. How do I export my meet entries so that I can e-mail them to the host site?
7. How do I get meet results to import into Team Manager so that I don't have to put them in by hand?
8. How do I seed my relay teams?
9. How do I set up my meet entries for the second meet using information from the first meet?
10. Any questions can be sent to: jason_tanguay@gorham.k12.me.us
1. How do I import meet events into Team Manager?
DOWNLOAD EXPO GIRLS MEET EVENTS FILE
DOWNLOAD EXPO BOYS MEET EVENTS FILE
Right click on the DOWNLOAD MEET EVENTS FILE link above for the gender that
applies to you, and SAVE (not open) the file to your desktop or a folder where
you will be able to find it. Then start up Team Manager. In the
file menu, choose Import - Meet Events. The program will ask you where to
look for the file. Find the file that you downloaded, click on the file
to select it and click on Open. It will tell you that it is going to
unzip the file to the TFTMTemp folder. Click on OK, then double click on
the name of the file (it should be a long name such as:
SMAAgirlsExpoEvents06.zip). Click on OK and then OK again where it tells
you that 20 events for girls and 22 events for boys have been imported.
Now if you click on MEETS on the Menu Bar it should list a meet named SMAA
(Boys or Girls) Expo. Go to the menu bar and click on EVENTS and you
should see the events. Now you should be
able to add all your specific meets and when you go to look at the events for
your new meet you can choose “Copy Events” and select the “SMAA (Boys or Girls)
Expo” file that you imported.
NOTE: You have to choose the same options listed here when creating your meets to be considered the same type of meet: the “Meet Kind” as “T & F”, “Event Age Grouping” as “Open” and select “Indoors” then the meet that you imported will be available to copy events into your new meet.
2. What is my school's long name, short name, and abbreviation?
Click here
for a list of school names and abbreviations.
You only need to enter your school name and team code into Team Manager, there is no need to enter other schools.
3. How do I get the latest free maintenance update of Team Manager?
Every couple of weeks you should check the Hy-Tek website to see if a free maintenance update of Team Manager has been posted. Follow the instructions on the website for installing the update.
4. Where do I e-mail my team rosters?
You should e-mail your team rosters to the contact person for the host site , Judie Reed, as soon as possible.
5. How do I enter my athletes into events for the first meet?
After you have imported the meet events file and added your athletes into Team Manager, click on MEETS in the menu bar, then on ENTRIES. You can either do your entries by athlete name or by event. For this example, click on ENTRIES BY NAME. Your team roster should be at the top, and the meet events at the bottom. Click on an athletes name to highlight it. Then click on the entered check box for each event you are entering the athlete into. Enter their time, distance or height into the custom mark box. Since this is your first meet, you will need to estimate times, heights, and distances for each of your athletes. DO NOT ENTER YOU ATHLETES WITH NO TIME (NT) OR NO MARK (NM). Enter all times to the tenth of a second (for example a 400 meter time of 58.4 ). When you are done, go to MEETS ! ENTRIES ! ENTRY BROWSER to review your seeds for the meet.
6. How do I export my meet entries so that I can e-mail them to the Expo person?
After you have entered all of your athletes into their events (including relays), you need to export the entries and e-mail them to the host site. This can be done several ways, here is one. From the main Team Manager screen, click on MEETS. Make sure that the meet you want to send is highlighted, and click on ENTRIES ! ENTRY BROWSER. Now would be a good time to check your entries one more time to make sure that they are correct. In the upper left, click on EXPORT ENTRIES. Note that the file is going to be saved to a folder on your hard drive called TFTMwinData. Make sure that the right meet is displayed in the drop down box and that the Export Relays box is checked. Click on OK. Start up your e-mail program, address an e-mail to the contact person for the host site, and attach the meet entry file (it will be in the TFTMwinData folder and should be named something like GOR-Entries001.ZIP). Hit send and that’s it!
One of the good things about using Team Manager is that after an athlete has done an event once, you can just check a box to enter them into that event for the next meet. The program will "remember" their best performance and seed them with that. To get meet results for your team, open the e-mail you receive from the meet director. The Hy-Tek operator at the meet will put your team's results as an attachment in this e-mail message. Drag this attachment to your Desktop. Start up Team Manager. Click on IMPORT ! MEET RESULTS. In the “Look In” box click the triangle and choose to your Desktop. Then click on the file (it should be named something like tcl01-01.tcl). Click on OPEN, and accepting the defaults in the Import Criteria box (just Import Relays checked), click on OK then Close. Then click on MEETS ! RESULTS ! RESULT BROWSER (or RESULTS BY NAME or EVENT) and you can review the results from the meet. When it is time to seed your next meet all of the marks will already be there.
8. How do I seed my relay teams?
From the main Team Manager screen, click on MEETS, and make sure that the correct meet is highlighted. Then click on ENTRIES ! ENTRY BY EVENT. In the For Team box, make sure that your team is chosen, and highlight the relay that you want to seed by clicking on it. Click on the NEW RELAY button which will allow you to enter an "A" relay team. You can either drag and drop the athletes into the Athletes grid or double click on their name (or check the Entered box). Next, enter their time in the custom box.
9. How do I set up my meet entries for the second meet using information from the first meet?
First, make sure that you have followed the steps in # 7 above to import the results from the first meet into Team Manager. From the main Team Manager screen, click on MEETS ! ADD and fill in the Meet Information in the Meet Maintenance screen. The essential information is the meet name (something like SMAA Girls Indoor Meet # 2) and the date. Click on OK then CANCEL. You have just added a new meet. Now you want to copy the meet events from the first meet. Click on EVENTS ! COPY EVENTS, and in the Copy Events From Meet box, choose the first meet. In the left Copy Options box, choose ALL EVENTS. In the right Copy Options box, choose BOTH. Click on OK. You should then be able to follow the directions in # 5 and # 8 to seed your athletes and relay teams. The only major difference from the first meet is that those athletes who competed in the first meet will have performances in the Best Mark column and this mark will automatically go in as their seed mark. Check the Entered box to enter them in their events. If the athlete did not compete in the first meet, enter a seed mark in the Custom Mark column. Remember that hand times should be entered with an "h" after them (for example a 800 m time of 2:45.0h). All FinishLynx times should be entered to the hundredth of a second (for example 2:45.03).
10. Any questions can be sent to: jason_tanguay@gorham.k12.me.us
Revised December 31, 2005