We are pleased to invite your team to the 17th running of the largest high school cross country meet in the State of Maine. For Maine teams this meet will give you the opportunity to run on the same course as the 2018 Eastern Maine Regional and State Championship meets. Since Maine does not have an all-class meet, this meet provides a rare opportunity for teams from all classes to come together for spirited competition. For teams outside of Maine, you will have the opportunity to run in a competitive meet while visiting the beautiful mid-coast part of our state. For all, the challenging course and unique format of the meet should be an excellent primer for conference, regional, and state meets.
In previous editions of the meet, many of the teams from the Penobscot Valley Conference, Kennebec Valley Athletic Conference, Downeast Athletic Conference, Aroostook Conference, Southern Maine Activities Association, Western Maine Conference, Mountain Valley Conference, and strong teams from Rhode Island, Connecticut, Vermont, Prince Edward Island, and Nova Scotia have competed. In 2016, 72 schools and about 1530 runners participated, and the team champions were the Cumberland, RI girls and Falmouth, ME boys.
MEET ENTRY PROCESS
Step 1 – Team Registration – Opens June 5, 2018 @ 7:00 AM
The meet has a limit of 65 Maine teams and 10 out-of-state teams. The only teams that have guaranteed entry are those who have attended every edition of the FOC. All other schools will be taken on a first-come, first-served basis. Coaches or athletic directors can enter their teams using the form at the link below. The form will become active at 7:00 AM on Tuesday, June 5.
TEAM ENTRY IS NOW CLOSED FOR MAINE AND OUT OF STATE SCHOOLS
Step 2 – Submission of Rosters – Deadline September 4, 2018 @ 10 PM
Coaches must e-mail an export of their roster using Hy-Tek Team Manager by Tuesday, September 4 (send to Glendon Rand at firstname.lastname@example.org). This action confirms your team’s entry in the meet and if you miss this deadline your team will not be allowed to participate in the meet. We use your roster to order personalized race bibs for your athletes and we need to send those in 3 weeks before the meet to get them back in time. Rosters will be posted on this website for review as they are received so that you can verify correct spelling and that all athletes are included.
Step 3 – Payment of Entry Fee – Deadline September 21, 2018
The registration fee for the meet is $4 per runner for the first 20 runners and then $1 for each additional runner. There is a minimum charge of $40 per school. For example, schools with 1-10 runners would pay a flat fee of $40. A school with 25 runners would pay (20 x $40) + (5 x $1) = $85. Hopefully this will make the meet more affordable for smaller schools. Make checks payable to Brewer High School and put “Festival of Champions” in the memo field. Your checks should be postmarked by September 21 so that they will be received prior to the meet. Mail to: Glendon Rand, Brewer High School, 79 Parkway South, Brewer, ME 04412. The entry fee is based on the number of athletes submitted on your roster on September 4 so you can start the processing of your entry fee then.
Click here to check the status of your 2018 entry fee…
Step 4 – Submission of Seeded Entries with Predicted 5K Times – Deadline September 21, 2018 @ 10 PM
E-mail a Team Manager export of your meet entries to Glendon Rand between September 15-21. Make sure that you have entered your athlete’s correct grade in school and that every athlete needs a predicted 5K seed time. Download the Meet Events file and enter the seed mark in the custom mark box. Remember that you should not enter athletes who cannot complete a 5K in under 40 minutes. Enter seed times to the tenth of a second (e.g. 18:00.0) otherwise they will not import correctly. Entries will be posted on this website as they are received and the final seeded sections should be posted by September 26.
Click Here to Download Meet Events File…
For detailed steps on using Hy-Tek Team Manager click here…
The course is located at the Troy Howard Middle School in Belfast. Course features include: staring line on the football field with a long straightaway for a fair and safe start; a long gradual uphill just after the first mile; wide grass paths through a rolling meadow; several short and steep hills in the wooded part of the course; and a slight downhill for a fast finish. This is one of the most fan-friendly cross country courses will ever see. Just by standing at the start/finish area you will see the runners at least 5 times. The race distance for both boys and girls is 5,000 meters.
There will be 3 girls races and 4 boys races. All first year freshmen will run in the freshman only races unless permission from the meet director is obtained to run in the seeded race. In the other races, individual runners will be placed into sections according to their 5K seed time so that they will run in races with comparably skilled runners. Then all of the races will be merged and scored based on times as if they were in one huge race. Coaches do not need to designate who their varsity runners are – your fastest 7 runners regardless of which section they run in will be used for scoring purposes. Top 5 runners count for the team score, and 6th and 7th runners count for displacement. After we receive the entries, we will break the runners up into seeded sections of 250-400 runners. Athletes must run in the section that they are seeded in.
Coaches must provide a predicted 5K seed time for each runner. The integrity of the seeding process depends on coaches providing accurate seed times. DO NOT seed your athletes with a slower seed time because they have to leave the meet early or with a faster seed time because they need to arrive late. Any coach violating the integrity of the seeding process will be risking the banning of their team from future editions of the meet. We will post the seeded sections on this website a few days before the meet. Athletes will not be moved from one section to another so seed with care! Runners should be able to run a 5K in under 40 minutes to compete in this meet. We will establish a 2 mile cut-off time that runners must meet or they will be asked to abandon the race. We will be using Hy-Tek Meet Manager, FinishLynx and IdentiLynx cameras, and Ipico shoe tags to administer the meet, and athletes will be identified by two hip numbers and their chest bib with their name.
We hope that this unique format will allow coaches to run athletes together that are competing for the last spots on their varsity roster as the championship meets approach, and that the freshman races will be a unique experience for them as well as a showcase for the stars of the future. The format gives comparably skilled runners the opportunity to run against each other regardless of their position on their teams and gives a wider range of runners a chance to win awards.